Gala Event Volunteer

About The Parmar Foundation

The Parmar Foundation is a charitable organization dedicated to advancing research and access to evidence-informed complementary and integrative cancer therapies. Our mission is to improve the scientific evidence base for naturopathic, complementary treatments that are often not funded within conventional healthcare systems, while also supporting patients who seek integrative cancer care.

Many integrative therapies have been shown to help improve patients’ quality of life and may enhance the effectiveness and tolerability of conventional cancer treatments. Through research, education, and patient support programs, the Foundation works to ensure that patients can safely access evidence-informed complementary care alongside standard medical treatment.

Through initiatives such as our Patient Access Program, the Foundation works to reduce financial barriers for individuals with cancer by providing funding to help cover the costs of integrative therapies, travel, and supportive care that are not typically covered by public health systems.

Gala Event Volunteer

Event Date: October 3, 2026

Time: 5:00 PM to 11:00 PM

Location: Morgan Creek Golf Course, South Surrey, BC

About the Role

We are seeking energetic, detail-oriented volunteers to support the execution of The Parmar Foundation’s Inaugural Integrative Oncology Gala. As a volunteer, you will play a vital role in ensuring a seamless evening for our guests, donors, and sponsors while helping us raise critical funds for integrative cancer research.

Key Responsibilities by Team

Venue Setup & Registration (Day / Early Evening Shift)

• Assist with setting up venue signage, seating chart boards, and podium branding.
• Assemble registration desks, guest gift bags, auction tables and place setting materials.
• Warmly greet guests upon arrival, manage digital/paper check-in, and distribute welcome packages.

Guest Logistics & VIP Support

• Direct guests to registration, the reception lounge, seating areas, and photo zones.
• Support venue flow and answer general guest inquiries throughout the evening.

Silent & Live Auction Operations

• Auction Table Monitors: Oversee the silent auction display, answer questions about donated items, and encourage guest bidding.
• Bid Catchers (Live Auction): Spot and track live bids in the main room, communicating quickly with the auctioneer to ensure no bids are missed.
• Item Runners & Check-Out: Organize winning auction items, verify winning bid records, process payments, and safely package items for winning guests during departure.

Event Tear-Down & Closeout

• Pack up event signage, banner backdrops, and remaining promotional materials.
• Account for unsold auction items and secure administrative supplies.
• Ensure the venue space is left clear and organized alongside foundation staff.

Qualifications & Requirements

• Communication: Friendly, professional, and comfortable interacting with donors, sponsors, and guests.
• Reliability: Punctual and committed to completing assigned shifts.
• Physical Ability: Comfortable standing or walking for extended periods; light lifting (up to 15–20 lbs) may be required for setup/pack-up roles.
• Attire: Professional cocktail or formal dark attire.
• Age: Must be 19+.

Volunteer Perks

• Volunteer service hours certificate provided upon request.
• Meal/snacks provided during your scheduled break in the dedicated green room.
• Network with community leaders, healthcare professionals, and foundation supporters.