Event Operations & Planning Volunteer – East Meets West Retreat

Organization: East Meets West

Location: Collingwood, Ontario

Event Dates: June 19–21

About East Meets West

East Meets West is fostering an annual multi-generational sanctuary where the community unites, minds thrive, networks flourish, and reconnection is fostered through nurturing purpose.

Our annual retreat brings Asian Canadians together across generations, industries, and backgrounds to build meaningful connections, deepen civic engagement, and spark collective action. Our diverse experiences, skills, and passions come together to create a stronger, more vibrant community.

Position Overview

Join the team behind an inspiring, high-energy community retreat! As an Event Operations & Planning Volunteer, you’ll gain hands-on experience bringing a large-scale event to life—while building meaningful connections and learning directly from East Meets West leaders.

Key Responsibilities

• Coordinate with hotel partners on food, venue setup, and logistics
• Support planning for carnival activities, trade show booths, and panel discussions
• Assist with scheduling, materials preparation, and vendor communication
• Provide on-site support to ensure sessions and activities run smoothly
• Act as a welcoming point of contact for speakers and attendees

Why You’ll Love It

• Mentorship from East Meets West leaders
• Real-world event management experience
• Expand your network across generations and industries
• Be part of an energizing, purpose-driven community

Be part of the action in beautiful Collingwood from June 19–21 — you’ll experience the retreat from behind the scenes while helping create something truly impactful.

If you’re organized, enthusiastic, and excited to learn, this is your chance to step in, step up, and make an impact.