Event Logistics & Production Lead

🎪 Job Posting: Event Logistics & Production Lead (Volunteer Department Lead)

Position Title: Event Logistics & Production Lead – Department 1

Organization: Recovery Without Borders (RWOB)

Location: Remote / Toronto, ON (In-Person On-Site for Major Events)

Role Type: Volunteer Department Lead (Unpaid / Flexible)

Time Commitment: Flexible baseline (~1 hr/day or ~5 hrs/week), with increased commitment leading up to major public activations.

Reports To: Operations Coordinator / EA & CEO

About Recovery Without Borders (RWOB)

Recovery Without Borders (RWOB) is a global, peer-led recovery ecosystem anchored in Toronto and expanding internationally. We connect mental health support, substance use care, peer community, work pathways, and housing into one coordinated model—so no one is left without a practical next step.

While RWOB is not a standalone treatment center or rehab facility, we empower our community through accessible, dignity-centered recovery support for every stage of the journey—from pre-substance use trauma to long-term rebuilding. Our platform provides free community resources, interactive events, peer support circles, and online therapy pathways, all connected 24/7 by our free digital and AI support app (OpenRecovery & Kai AI).

Role Summary & Opportunity

We are seeking a proactive, highly organized Event Logistics & Production Lead to take the lead in ensuring our event operations and public activations progress as planned.

In this role, you will ensure that RWOB’s diverse event initiatives—ranging from community art exhibitions and expressive healing workshops to keynote speaker panels and public awareness activations—run smoothly, safely, and professionally. You will take initiative over site logistics, municipal permitting, technical production, and vendor coordination across our event portfolio. Your primary focus will be leading site execution for our flagship annual activation, Toronto’s City-Wide Recovery Day on Saturday, September 12, 2026, at Mel Lastman Square—a major public gathering featuring 2,000+ attendees, 15+ coalition partner booths, live mainstage keynotes, and 4 interactive workshop stations.

Key Responsibilities & Objectives

As the Department Lead, you will take initiative on core projects and delegate tasks to auxiliary volunteers when support is needed:

• Site & Technical Production: Oversee site mapping, stage setup, sound/AV engineering, 220V electrical tie-ins, and sanitation logistics for major public gatherings and community workshops.
• Permitting & Municipal Compliance: Coordinate City of Toronto park permits, noise exemptions, emergency action plans, waste management, and site damage deposit protocols.
• Interactive Zone Coordination: Manage the physical footprint and setup for RWOB's 4 interactive workshop stations (Expressive Arts, Somatic Grounding, Storytelling Circles, Harm Reduction/Naloxone).
• On-Site Safety & Operations: Coordinate paramedic/first-aid stations, licensed security, curb lane load-in/out schedules, and post-event site restoration.

Workflow & Delegation Protocol

• Flexible Commitment: Hours are flexible with a projected baseline of ~1 hour/day (~5 hours/week) to maintain department function, with an expectation of higher commitment leading up to and during major public events.
• Daily Management Routine: Check CRM and WhatsApp messages daily, triage site vendor updates, and post micro-tasks via our GoHighLevel CRM and team channels.
• Micro-Task Delegation: Break down department deliverables into 30–90 minute standalone micro-tickets (e.g., "Set up directional signage" or "Package 50 swag kits") for auxiliary volunteers to claim and execute independently.

Ideal Qualifications & Mindset

• Experience: Background in event production, festival coordination, venue management, or logistics execution.
• Skills: Strong organizational ability, familiarity with municipal permitting or safety protocols, and comfortable managing site vendors.
• Mindset: Calm under pressure, proactive, safety-conscious, and a natural problem-solver.
• Values Alignment: Respects trauma-informed community spaces and understands the importance of accessible, stigma-free public events.

How to Apply

If taking the lead on our Event Logistics department aligns with your experience, capacity, and passion for community building, we would love to connect!

• Email Your Interest: Send your resume or LinkedIn profile link with a brief intro to Toronto@recoverywithoutborders.org.
• Subject Line: "Department Lead Application – Event Logistics"
• Lead Contact: Carby Sum, CEO | Recovery Without Borders
• Resource Hub: linktr.ee/recoverywithoutborders