Board Administrator - Remote Volunteer Role

Canadian Wings of Rescue (CWoR) is a federally registered charity run entirely by volunteers. Since 2013, our network of volunteer pilots has flown free domestic flights that move abused, abandoned, injured and orphaned animals to rescues, foster homes, adopters and wildlife rehabilitation centres across Canada. Today that network includes 300+ pilots and 125 rescue partners, and we have flown more than 1,300 animals, often from remote communities with no road access or nearby vet care.

The Role

The Board Administrator is the operational backbone of the Board. You will keep priorities moving, keep departments aligned and keep the Board's day-to-day affairs organized, so the team can focus together on strategy and missions can keep flying.

Scope of Work

• Board operations: Schedule meetings, prepare agendas, track motions and maintain the board calendar
• Task management: Own the board task tracker, assign action items, follow up on deadlines and flag blockers early
• Department coordination: Serve as the main point of contact between the Board and our departments: Flight Operations, Intake, Transport Coordination, Communications and Marketing, Fundraising, and Technology
• Reporting: Gather regular updates from department leads and compile them into concise board reports
• Governance and records: Maintain bylaws, policies, board records and document storage; support annual filings and compliance timelines with the Board
• Volunteer onboarding: Coordinate onboarding logistics for new board members and department volunteers
• Communications: Manage the board inbox and internal announcements, and route inquiries to the right people

What We're Looking For

• Strong organizational and project management skills; you finish what you start
• Clear, concise written communication
• Comfort working with remote teams and digital tools (Google Workspace, WhatsApp, task trackers)
• Discretion with confidential board matters
• Reliability and responsiveness
• Assets: Non-profit or board experience, operations or executive assistant background, or an interest in aviation or animal welfare

Expectations

• Time commitment: about 5 - 6 hours per week, with flexible scheduling
• Attend board meetings biweekly by video call
• Respond to time-sensitive items within 24–48 hours

• Minimum commitment of 12 months

Volunteer Role

This is an unpaid volunteer position. What you get in return:

• Direct, visible impact on a national charity
• Hands-on governance and leadership experience at board level
• A reference letter and a LinkedIn recommendation from board directors
• Connections across Canada's aviation, rescue and emergency response communities

Our Culture

• Mission-first: Every decision comes back to getting animals where they need to go
• Volunteer-powered: Everyone here, from pilots to directors, gives their time freely, and we respect that time
• Collaborative and national: We work across provinces, time zones and organizations, often on multi-pilot relay flights
• Practical and adaptable: Weather, wildfires and urgent cases mean plans change, and we adjust together
• Welcoming: People from all backgrounds are encouraged to apply