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CharityVillage Help > Advertiser Help > Event Advertiser Help > Posting an Event Listing Help
Related Questions
· Can I design my listing any way I like?
· Can I put my listing up forever?
· Can I post several events in the same listing?
· How do I post recurring events?
· How do I attach my logo?
· Will all of my contact information appear in the listing?
· Is there a spell check?

 
What's the fastest way to create an event listing? (Printer friendly version - PDF)

We've done our best to create an event posting process for you that is both easy to use and flexible enough to accommodate your individual design requirements. Using any new system for the first time is often a challenge. We're here to help. Please feel free to call us and we'll walk you through the process over the phone or answer any of your questions. Contact the HelpDesk.

  1. Please prepare the text of your listing in a word processing program first (e.g. Word, WordPerfect). Don't worry about formatting -- the complete text is most important. This will save time and possible problems later.

  2. Go to the Advertiser Log-in page

  3. Enter your username and password as noted in the confirmation e-mail you received when you registered. Click the "Log-in" button.

    If you have forgotten your log-in information, enter your e-mail address in the "Forgot Your Password" section below the log-in area and we will e-mail the information to you.

  4. When you are logged in to the "My Desk" screen, click the "Post an Event" link.

  5. Choose a language for your listing -- "English", "French", or "Bilingual" and click the "Next" button.

  6. Fill in the Event Listing Information form.

    You must take less than 30 minutes to complete this page.
    Don't worry -- it should definitely take less than 30 minutes to complete the whole process if you have prepared the text of your listing in advance.

    The Event Listing Information form is broken down into several short sub-sections. Some fields are required. They are marked with a red dot (). If you have questions about an field, just click the Question icon ():

    Posting Information Section: Enter a listing start date (the day you want the listing to start appearing on CharityVillage), an event start date (the start of the actual event) and an event end date. If the event only lasts for one day, please just put the start and end date as the same day.

    Add/Select your Logo: If you have a logo on file, you may select it from the pull-down list. If you do not have any logos on file, you may add them before posting an event listing or directly from the Event Listing Information form.

    Event Information: Add the organization name, event title, category / type of event, region/s and location where event will be held, cost and time of event. To select multiple items in a list, hold down the CTRL key while clicking on an item. For Mac users, hold down the CMD (Apple) key while clicking. Once you have entered the listing information, you have the option of saving the data to your basket. This option is available as a safeguard against losing data because of a system timeout or possibly a power failure. Click the "Save to my basket" button!

    Event Description: Fill in the short and long description fields. The Short Description will be visible on the search results page, so keep it short (200 characters or less) and entice viewers to learn more. The Long Description can be a full page of information about the event. For fastest posting, copy and paste the entire text of your event listing from your word processing document into the "Long Description" box. The box accepts HTML characters. Again, once you've entered the event description, click the "Save to my Basket" button to save the data you've entered so far.

    Public Contact Information: Select the method(s) by which people should reach you for more information. To select multiple items in a list, hold down the CTRL key while clicking on an item. For Mac users, hold down the CMD (Apple) key while clicking. You may change any of the default contact information in any of the fields. Once again, the option to save the data is available.

    Once you've filled in the form, click the "Next" button.

  7. Preview your listing. This is how the listing will look when it goes live on the site. Please review the listing carefully to make sure you have everything correct (mistyped fax numbers are the most common mistake). If you need to edit anything, scroll down to the bottom of the page and click the "Back" button. If the listing looks good, click the "Next" button. You're almost there!

  8. Review your basket. You will see the title of your event listing along with a tracking number. To place your order, click the "Place Order" button. This will send the event listing to our coordinator, who will review and post it to the site within 1 business day (usually much sooner).

    If you wish to edit your listing, click the "Edit" icon () beside your listing.  If you wish to post another listing immediately, click the "Post another Event Listing" link.

  9. The Order Confirmation page includes the details of your order. Volunteer and event listings are free.

    If you had any trouble placing your listing, please let us know by clicking on the "yes" link at the bottom of the confirmation page and filling out the form.

That's all there is to it! Again, if you have any questions about posting a listing, please contact the HelpDesk.


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